Please contact us at (317) 813-7125 should you have any questions about the policies below.

Refund Policy

1. All fees are nontransferable. This includes between attendees within the same registration. 
2. Cancellations and refund requests are only accepted due to medical reasons and must be submitted within two weeks after the scheduled session of camp.  A doctor’s note is required for refund requests. 
3. A $50 cancellation fee will be assessed in all cases.
4. Refunds are processed within six to eight weeks of receipt and are returned to the original payer and in the original form of payment.
5. There are no refunds due to weather unless an entire camp session is canceled by the council.
6. All refund requests should be emailed to 

Camp Policies

Medical Information

These policies are set by the National Council of the Boy Scouts of America and the State of Indiana. Compliance with the policies, regarding the completion of the health forms, is mandatory and necessary to maintain the admirable safety record of the Boy Scouts of America. This can be particularly difficult to deal with as available options are limited once you have arrived at camp. Please help us avoid these awkward moments that can diminish the memories of an otherwise worthwhile experience.

The BSA Annual Health and Medical Record (form #680-001) is required for each youth and adult participant. Part C is not required. Upon arrival at camp, a copy of a current medical form for each youth and adult must be turned in to the medical staff. An attached photocopy of the camper’s insurance card must also be provided, as directed by Part A. In accordance with state law, medical forms cannot be returned, as they must remain on file for two years. Copies of these health forms should not be faxed or emailed to Camp Belzer. Copies should also be kept by the pack or parents if on-site.

Medication

All medication brought to camp by a person under 18 years of age shall be kept in a locked unit, or in the Health Lodge, and shall be administered by a qualified adult leader designated by the camp health supervisor, except EpiPen’s, inhalers, an insulin syringe or other medication or device used in the event of life-threatening situations may be carried by a camper or staff member. Each camper 18 years of age or older may take responsibility for the security of his or her own personal medication.

All medications brought to camp by a camper shall be in containers that are clearly labeled to include the name of the camper or staff member, the name of the medication, the dosage, the frequency of administration and the route of administration. All medication prescribed by a physician shall, in addition, be labeled to include the name of the prescribing physician, the prescription number, date prescribed, possible adverse reactions, the specific conditions when contact should be made with the physician and other special instructions as needed.

When a medication is administered to a camper, the qualified adult leader designated by the camp health supervisor shall make a record of the action in a bound book provided by Camp Belzer. The record should indicate the following information: name of the person receiving the medication or treatment; ailment; name of the medication or treatment; quantity given; date and time administered; by whom administered; and comments.

Service Animals

Camp Belzer allows service animals in accordance to the rules of the American Disability Act (ADA) which states, “Service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability.“

Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA (and are not allowed in camp). Please see the U.S. Department of Justice, ADA website for more information.

Visitors

Parents and families are always welcome at Camp Belzer. Please register in the camp office upon arrival. Friday afternoon is typically the best time for visitors.

Additional Policies

1. The Scout Oath and Law are the codes of conduct for behavior expected at Camp Belzer.
2. Youth Protection guidelines must always be followed by youth and adults. Please review Youth Protection guidelines before attending camp.
3. Visitors must check in at the Camp Office upon arrival and wear a visitor wristband while in camp.
4. While at camp, all children, parents, and visitors must wear the wristband provided during check-in.
5. Everyone – campers, parents, and staff – must sign-in and sign-out of camp when leaving the property. The sign-in and sign-out list is located at the Camp Office.
6. Any camper who is a minor and is to leave Camp Belzer for any reason needs to be signed out by a parent or legal guardian. All other individuals with parental permission to take a minor away from camp, must be listed on the camper’s medical form and must have a photo ID to verify their identity.
7. Closed toed and closed heeled shoes and socks must always be worn, except when showering or swimming.
8. Do not climb over, lean against, or sit on fences in camp. Respect camp boundaries. Do not cross fences or other obstacles onto private property.
9. Do not tamper with smoke detectors, fire extinguishers, or another emergency or lifesaving equipment.
10. Alcoholic beverages, illegal drugs, fireworks, or firearms are not permitted in camp. Vandalism, theft, personal injury or other illegal actions will not be tolerated. Local authorities will be called and damages will be assessed.
11. Under no circumstances is an open flame to be used inside a tent. Lanterns (except those that are battery operated), candles, etc. are not allowed in any tent.
12. Pets are not permitted. Service animals are welcomed (please see the service animal policy).
13. Swimwear requirements per BSA standards are:
    • Males – Brief tank suits, such as Speedos are inappropriate. If preferred, males may wear brief tank suits, but they must be worn underneath boxer or gym style swim trunks.
    • Females – Bikini suits are not suitable. One-piece competitive style suites are appropriate.
14. Camp Belzer is a NON-SMOKING facility. Smoking will be limited to SPECIFICALLY designated areas. Violators will be asked to leave the property.
15. Personal firearms may NOT be brought to camp. Personal firearms will be confiscated and secured by the Shooting Sports Director or Camp Ranger until the owner’s departure. Personal shooting equipment may not be stored in campsites or vehicles.
16. Personal vehicles are not allowed on camp roads at any time without the specific permission of the Camp Director or Camp Ranger. They must be kept in the parking lot.
17. Report all injuries on camp property to the Health Lodge and any damage or breakage of camp facilities or equipment to the Camp Office as soon as possible.
18. No standing tree, living or dead, may be cut down without the permission of the Camp Ranger.